You didn’t start your wedding business to sit in front of a computer all day.

I’ll help you automate your business with Honeybook or Dubsado, so you can spend your time doing what you love.

3 Signs You Need Help Managing Your Systems

You love creating memorable experiences for brides and grooms, but tedious administrative tasks—like responding to emails and onboarding and offboarding clients—are killing your happily-ever-after. If you experience any of these 3 symptoms, it’s time to consider hiring a systems pro.

  1. Onboarding new clients brings a wave of anxiety.

  2. You often forget to send follow up emails on important tasks.

  3. You feel burnt out from constant administrative tasks.

Meet Kaitlyn, your Honeybook & Dubsado systems pro.

I know you want to give your brides and grooms an amazing experience, but managing administrative details is your least favorite part of running a business.
It can feel overwhelming, tedious, or just plain boring. This is the part where most companies will tell you “The good new is you don’t have to do this alone!” But I’m here to tell you that you don’t have to do this at all.

As a Dubsado and Certified Honeybook Pro, I love to organize and optimize all those details you despise, so you can focus on doing more of what you love and relax knowing your clients will have a great and personalized experience with your business. I can’t wait to help you simplify your wedding business!

Getting Started is Easy

Step 1

Book a Free Consultation

Schedule a free 30-minute call to help me understand exactly what’s causing you the most stress in your business and how I can help.

Step 2

Choose a Service

Choose a service that works best for your business needs and we’ll make a plan to start optimizing your business.

Step 3

Kick Back & Relax

Breathe a sigh of relief, knowing all your processes are organized and your systems are in place, and you’re free to focus on what you do best!

Honeybook & Dubsado Services

Use your time honing your craft, not watching How-To videos on YouTube. Here’s just a few ways I can help:

  • Choose between a 45- or 90-minute call to talk about anything regarding your account and its efficiency. After our call, you’ll have an exact game plan on how to move forward and become an efficient business owner. Learn More

  • A Done-For-You Service to fully automate and optimize your systems to make sure it works for you. (Not the other way around.) Learn More

  • A done-in-a-day services that helps you get your Honeybook or Dubsado “someday to-do list” actually done. (In only a day!)

  • A workflow mapping service to enhance Honeybook or Dubsado automations to their full capabilities and make your business more efficient. Learn More

  • A monthly management service for booked and busy wedding businesses so you can focus on growing your business instead of drowning in it. Learn More

Clients Featured In

What Clients Are Saying

  • [Kaitlyn] helped me improve the organization of my work, which took my professionalism to the next level!

    “With baby #2 due any day and no such thing as maternity leave for freelancers, I knew I would need some help running my small business. [Kaitlyn] helped me improve the organization of my work, which took my professionalism to the next level! Even while I was recovering from surgery and adjusting to a new baby, I felt at ease knowing she had my back and she did everything with enthusiasm and a smile! I have happy clients and a happy baby, thanks to Kaitlyn!”

    Stephanie Mathias
    Owner, Stephanie Strings

  • I am able to trust some of the most vital parts of my business to Kaitlyn without having to worry.

    Working with Virtually Vital has been an absolute joy! Kaitlyn brings high energy to her work each day and I appreciate her excitement to support me. I am able to trust some of the most vital parts of my business to Kaitlyn without having to worry. She is consistent, openly communicates, takes feedback well, and is incredibly reliable! Kaitlyn is my favorite hire in the past year of running my business and I am so grateful for her!

    Courtney Quinn
    Quinn Creative Co.

  • Working with Kaitlyn has been a HUGE game-changer for me!

    She is just so easy to work with and always welcomes suggestions from me which makes me happy because I still feel like I have control. I just love that she gets to know her clients. I honestly wouldn’t be able to survive this year with everything that’s going on both in my personal and business lives without her! She’s my lifesaver!

    Lyn Waldrop
    Lyn Waldrop Photography

  • Kaitlyns VIP day was exactly what I needed . She accomplished in 1 day what I've been putting off for years!

    Kaitlyn was so great to work with! I've been using HoneyBook manually for 3 years now, avoiding many of their templates and automation tools because they felt intimidating to set up. Her VIP day was exactly what I needed - she accomplished in one day what I've been putting off for multiple years! Now all of my systems are streamlined, polished, and ready for clients. I'm excited to confidently send my new smart files and reply to inquiries with a workflow customized for me. Communicative and a simple booking process; I highly recommend her!

    Marisa Glaser
    Maris Glaser Creative

  • Kaitlyn made sure I was getting exactly what my business needed to be able to move to the next level.

    Kaitlyn was such a pleasure to work with! I had a million questions and she was extremely patient andmade sure I was getting exactly what my business needed to be able to move to the next level. I really enjoyed how everything was done so quickly! And her patience with my questions... not just showing me "what" but also "how". I highly recommend her if you need Honeybook support!

    Jen Mayorga
    Sales Savvy Marketing

Frequently Asked Questions

  • You can and when you’re in the beginning stages of your business you should!

    However, there comes a point in your business where you simply are losing more than you’re gaining by trying to piece things together.

    The endless googling and scouring of Facebook groups and YouTube isn’t the best use of your time as CEO. You should be vision-casting and doing the things that move the needle in your business.

    Do the things you’re great at and let us handle the organization & optimization.

  • I’m so glad you asked!

    I create and develop:

    • The Inquiry Workflow (Both pre & post consult)

    • The Onboarding Workflow

    • The Active Workflow (Both pre & post event)

    • The Offboarding Workflow

    If there are any others that you would like included (like a referral program workflow, collaboration workflow, etc.), just let me know!

  • This depends on your needs and your package.

    A Strategy Call takes only 45-90 minutes of your time.

    The Full Build package takes between 4-6 weeks until its done!

    The VIP Day will actually be a 3-day process, starting with an Onboarding call the first day, the work the second day, and the deliverable call the third day! That way we really spend the ENTIRE full day doing your work as opposed to a 2 hour chat in the morning and a 2 hour chat in the evening.

  • That's why we offer Monthly CRM Management!

    If you find that you still need some help, let us know and we will chat about your needs.

  • Due to the nature of the work, we do not offer refunds.

  • We do our best to balance this as a hands-off project while making sure the processes are exactly as you want them to be.

    For the audit, the only thing we need from you is to grant us access to your account! We will explain how to do that.

    For the Full Build package, we'll send you some questionnaires and have an hour-long onboarding and recorded offboarding call so you can refer back if you need to in the future.

    For the VIP Day, we NEED you to be available – not on Zoom, just available to answer questions – the day we do your work so we can get as much done as possible and you get the most bang for your buck! So please, only schedule a day that you know you will have full access to your computer or phone.

  • Great Question! I have been working with companies and their systems since 2018, but wedding professionals since 2021.

    I am a Certified Honeybook Educator, a certified expert for ClickUp, a certified partner for Monday.com, and an Asana ambassador.

    Not everyone will be a great fit to work with me and I won’t be a great fit to work with everyone either!

Connect with Me Online

Want to connect with me, learn some pro tips, or just see what I’m up to? Here are all the places you can connect with me online:

Book a Free Consultation

Are you ready to stop the burnout, stop wasting time, and start doing what you love again? Book a free consultation by filling out the questions below and we’ll be in touch shortly with next steps.